Dear Client,
please find below the
policy about the processing of your personal data by BWH Hotels Italia S.C.p.A. - Società Benefit with registered office in Milan, Via Livraghi, 1/b, VAT number 06865290156 (hereinafter "
Best Western"), in relation to the purchase of a Voucher (the "
Cadeau, e-Coupon, Prepaid card or Gift Card") for hotel bookings through the cadeau.bestwestern.it website (hereinafter "
the Website") and for the users that have received the Cadeau, e-Coupon, Carnet, Prepaid card or Gift Card as a gift (hereinafter for all users "
User").
A. Data Controllers
The Data Controller of the data you provided for the initiative is Best Western, whose processing is regulated by this policy.
B. Personal data categories
The personal data collected by Best Western are: name, surname or company name, residence/domicile, email address, tax code and/or VAT number, payment details (credit card or bank details), any third party name or email address to whom the Cadeau, e-Coupon, Carnet, Prepaid card or Gift Card will be sent to (hereinafter "
Data").
If the personal data of third parties has been provided, as indicated above, the User is obliged to provide them with this policy, so that they have all the essential information concerning the processing of their data.
C. Purpose and lawful grounds of data processing
Data is processed for the proper fulfilment of contract and/or law obligations in order to
execute a Cadeau, e-Coupon, Carnet, Prepaid card or Gift Card purchase contract, useful for the next hotel booking.
Providing Data for the aforementioned purposes is necessary to distribute the purchased Cadeau, e-Coupon, Carnet, Prepaid card or Gift Card. In this respect, it is mandatory to provide such Data for the achievement of the purposes referred to above; if data is not provided or partially or incorrectly provided, it may not possible to distribute the Cadeau, e-Coupon, Carnet, Prepaid card or Gift Card.
D. Processing terms
Data will be processed by manual and digital tools by Best Western's employees and collaborators and/or by external entities duly appointed under contract as data processors and data handlers.
Data will also be accessible – for the same purposes for which it is collected – by data processors belonging to the following categories:
- entities providing services for the management of the Company IT system and telecommunication networks;
- Company advisors or other entities providing services related to the purchase of the Cadeau, e-Coupon, Carnet, Prepaid card or Gift Card;
The full list of Data Processors is available on request and may be forwarded to the addresses indicated at the bottom of section H. (Contact data).
E. Data Recipients
The Data notified will not be disclosed.
F. Retention Periodo
The Data collected and processed by the Controller to execute a Cadeau, e-Coupon, Carnet, Prepaid card or Gift Card purchase contract may be retained for the period envisaged by the applicable regulatory, and tax provisions, if applicable.
G. Which are your rights?
You will be able to: (I) to obtain confirmation of the existence or non-existence of your personal data; (II) know the purposes and methods of data processing, the recipients of the data, the retention period; (III) obtain the rectification or the deletion of data, and where applicable, the processing restriction; (IV) object to the processing; (V) where applicable, receive your personal data provided by Best Western in a structured, common format and readable by automatic device. You will also be able to transmit such data to another data controller without impediments by Best Western; (VI) file a complaint to the Personal Data Protection Authority.
H. Contact data
You may contact Best Western to enforce the rights listed above, by writing an email to:
privacy@bestwestern.it and/or by sending a notice to Best Western's Customer Service Office via fax 0291436310 or by registered post to the following address: BWH Hotels Italia S.C.p.A. - Società Benefit - Customer Service Office, via Livraghi, 1/b - 20126 Milan.
